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Report from the AIIC-EU negotiating delegation

Report from the AIIC-EU negotiating delegation on ongoing files

As reported at the information meeting in Brussels on 3 December, an inter-institutional consultation meeting was held with the AIIC–EU negotiating delegation on 26 November, preceded by a technical meeting on insurance.

1. Compulsory insurance

Cover for the last day of a contract was restored from August 2003 following the signing of a second supplementary agreement. This entailed a small increase in the premium. Fourteen claims arising in the period when cover was not provided will be met by the Commission. The payments will be made by 15 February, from the budget for 2004. One claim arising from an Art.11 arrangement will be met by the insurer. The latter has however declined to provide cover for Art.11 and Art.12 arrangements for the remainder of the period covered by the present policy. This policy expires on 28 February 2005, and work on the specifications for the call to tender for the new policy is almost completed. They will include cover for Art.11 and 12 days.

2. Replacement of Art. 78 in the reform of the Staff Regulations and Conditions of Employment of Other Servants (CEOS)

The Commission proposal, on which political agreement has already been reached, provides that contract staff will in future replace auxiliary staff. This is the category in which we will be included.  Art. 78 will disappear, but we are covered by a new article, Article 88, the import of which is that the CEOS apply to us except for purposes of our recruitment, remuneration, expenses and social security and working conditions, which will be subject to our Agreement. The Administration has stated that the intention is to maintain the status quo with regard to our situation, and that the new staff regulations and CEOS will be the legal basis for our engagement.  The Delegation has asked that it be associated in the work required in annotating the Agreement and amending related documents to take account of the Reform.

As a result of the Reform, the retirement age may be raised to 67, if an official requests this and if the Appointing Authority grants the request in the interests of the service.  The Administration proposes to apply this system to us too. It is intended that the new Staff Regulations and CEOS come into force from 1/5/2004.

3. Inter-institutional cooperation

In response to political instructions to explore possible synergies, the interpretation services of the three recruiting Institutions have looked at their resources and activities to see which might be pooled.  It has been decided that from 1/1/2005 a single unit based in DG SCIC will process all payments relating to our engagement, irrespective of which Institution recruited us. 

The services also jointly reviewed their respective lists of accredited interpreters.  Previously only 10% of all accredited interpreters were on the lists of all three institutions, and only 33% of the total worked for two institutions.  Now more than 80% have been placed on the outline joint list resulting from what the Administration stressed was an administrative exercise, not a quality or selection process.  Where an interpreter had a different language combination on two or more lists, the broadest combination has been included on the outline joint list.  The Administration stated that the respective lists of the different Institutions should converge further with the passage of time, as a result of the joint selection procedure, though the details of this have not been finalised yet. In future too, there will be a single procedure for adding a language to one’s combination. 

This pooling of the data-bases will result in a letter to each individual interpreter setting out the personal data the Administration proposes to store, and asking that this data be validated. The interpreter may request the deletion of certain data. The Administration also stated that it proposes to pool availability information systems.  While the Delegation had many questions relating to the details of the process, the Administration emphasised that all the work done could be considered to be preliminary work. The Delegation stressed the need that it be kept informed at all stages as this process continues. 

Recommended citation format:
European Union Negotiating Delegation. "Report from the AIIC-EU negotiating delegation". December 17, 2003. Accessed May 27, 2020. <>.

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