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Report from the AIIC EU negotiating delegation, October 2004

Report from the AIIC-EU negotiating delegation on ongoing files

Following an inter-institutional consultation meeting held with the AIIC Negotiating Delegation at the latter’s request, the Delegation reports as follows:

1. Maximum age limit

Following the decisions of the Court of First Instance (CFI) in joined cases T-153/01 and T-323/01 and case T-276/01, the Commission will maintain access to the web calendar for ACIs when they reach the age of 65. Those who had reached the age of 65 before the CFI’s decisions and found they no longer had access to the Commission web calendar will have their access restored, on application, in writing (by post, fax or e-mail) to Mrs. Elisabeth Egelund, Head of Unit B3 in DG SCIC, and may then indicate their availability. 

The European Parliament will also reinstate those colleagues who may have been dropped from its recruitment list on reaching 65.

The Commission has lodged an appeal against the decision in the action brought against it. This appeal does not have the effect of suspending the CFI decision pending the decision in the appeal.

2. Joint list

The interpretation working group attached to the inter-institutional translation and interpretation committee (CITI) has met to review certain cases where ACIs had queried their accreditation on receiving their personal data sheet for validation.  For purposes of joint accreditation the original approach had been that if someone worked for one institution only, they remained accredited for that institution only. The approach in reviewing cases will be to put those ACIs on the joint list unless a negative factor precludes this. The onus is on Heads of Interpretation Units in SCIC, and their equivalents in the other institutions, to explain the objective facts that may result in negative decisions.

Quality control may result in further changes to the joint list; the intention is to have inter-institutional quality control in the future, but in the meantime it will be handled separately by each institution. An ACI recruited for the first time by an institution for whom he has not worked before will be monitored. 

Though there are still some IT problems to be solved, it is hoped to have web calendar screens operational for at least two institutions from 1/1/2005, with the calendar for the third institution as soon as possible after that. 

3. Joint payments office 

From 1 October 2004 payments to ACIs working for the different institutions will be processed by a single office based in DG SCIC. Payments for contracts prior to that date will be processed as before, but all payment claims related to contracts after 1 October should be submitted to the Office in DG SCIC.

4. Returning your validated personal data sheet

Nearly one thousand ACIs have not yet returned their validated personal data sheets.  Because of the Commission’s new accounting system, from 1 January 2005 payments can be made only to bank accounts linked to validated legal entities. Legal entities are not just companies, but any individual receiving payments. The personal data sheet you were sent earlier this year for validation will, when returned, validate you, an ACI, as a legal entity. (You may also have received a later e-mail asking for a copy of your passport or identity card, if DG SCIC did not have a legible copy.) It is important that you return your validated personal data sheet because otherwise you can not be paid after 1 January 2005.  It is advisable to return it as soon as possible, as there is at present a 3 to 4 week delay in processing these documents.

Recommended citation format:
European Union Negotiating Delegation. "Report from the AIIC EU negotiating delegation, October 2004". October 14, 2004. Accessed June 2, 2020. <>.

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